Teams Meeting Information

Teams meeting recording files will be stored in OneDrive or Teams depending on who initiated the recording.

Channel Meetings:

Channel meetings will be stored in Teams, in a folder labeled “Recordings” in the Team channel’s document library (aka   Files tab). Teams provides access to recordings based on existing permissions of the owners and members listed in the channel. The person that records the meeting can adjust the sharing permissions.

Non-Channel Meetings:

Non-Channel meetings will be stored in OneDrive, in a special folder labeled “Recordings,” located in the account of the person who clicked the record button. The recording process automatically sends a share link to all meeting invitees who are Ohio State (internal) users. To include external users, the meeting organizer/owner will need to send the link manually.

Refer to the Retention Settings for Teams meetings, files and chats section  on the Microsoft 365 Important Service Usage Information page.

Additional information regarding recording of Teams Meetings:

• Flexible Video Organization
• Roadmap for additional features
• Frequently asked questions

• Maximum number of people in a meeting (can chat and call in) 1000 people with full functionality, participants over 1000 will have a view only experience.
• Teams Breakout rooms are limited to 300 people.
  • More details regarding specifications are available on https://learn.microsoft.com/en-us/microsoftteams/limits-specifications-teams
• Maximum duration of a Teams meeting is 24hrs

At the university level, default meeting settings are applied to ensure consistency and security across all users. These settings govern various aspects of meeting behavior, including participant permissions and lobby controls.

If you would like to customize the default settings for your meetings, please refer to the article: Change Participant Settings for detailed instructions.

Default Lobby Admission Settings

To enhance meeting security, a recent update has changed the default behavior for the “Who can admit from the lobby” setting. Previously, Organizers, Co-organizers, and Presenters could admit participants from the lobby. This has now been restricted to Organizers and Co-organizers only by default.

However, individual users who require broader admission permissions can opt-in to a custom policy that restores the ability for Presenters to admit participants from the lobby alongside Organizers and Co-organizers.

If you believe this change impacts your meeting workflows, please contact the IT service desk to request assignment of the custom policy.

Default Lobby Bypass Behavior

The default setting for “Who can bypass the lobby?” is now: "People in my org, trusted orgs, and guests".