Administrative Resource Center

OneDrive for Business

OneDrive Logo
OneDrive for Business is the Microsoft provided cloud storage and collaboration tool.

The Ohio State University has expanded its services with Microsoft’s Office 365 platform to include OneDrive for Business, a cloud-based solution for storing, syncing and sharing files. OneDrive for Business makes it easy to collaborate with multiple people on files across different web browsers and operating systems, including iOS and Android.

OneDrive for Business is different than OneDrive.  A OneDrive account is tied to a personal Microsoft consumer account that is not managed by Ohio State. A OneDrive for Business account is tied to an Ohio State (Office 365) account that is managed by the University and provides 5TB of storage.

Helpful Note

Choose OneDrive to store your personal files that do not need to be shared with others or do not need to be collaborated on. Use a Team to store files any time you think others may need to have access to the file at any time. Personal files are not accessible once someone has left the university.

Before using any Office 365 services please review the information on sharing content, acceptable use, general questions, and other important items to be aware of on this page Microsoft 365 Important Service Usage Information.

File storage relationships between tools

My Stuff

OneDrive for Business

Your private storage location. Everything here is private unless you specifically share it!

Image of two arrows showing a reciprocal relationship between OneDrive and Teams.

Team’s Stuff

MS Teams

Use for team work instead of shared drives and email attachments that can get lost.

Back End Stuff

SharePoint

Additional sites and features. A lot of background work and advanced settings are done here.

Some benefits of OneDrive for Business include:

  • Real-time collaboration editing documents using the online Office Web Apps or Office client apps
  • Sharing files with others and managing who can edit documents
  • Accessing the same files via a phone, tablet or computer

A full description of OneDrive for Business can be seen here. 

Best Practices

  • Keep folder and file names short by using abbreviations. Example: Use "01012015MgrMtg" instead of "January 01 2015 Managers Meeting".
  • Do not use spaces in the names of files or folders.  Example: Use "01012015MgrMtg" instead of "01012015 Mgr Mtg".
  • Review sharing/permissions at the beginning of each semester.
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Live Online Training Opportunities at The Ohio State University

OneDrive Video How To's - short videos to introduce you to OneDrive for Business features, capabilities and how to achieve common tasks

Training path from Lynda.com

OneDrive for Business - Learning Center

Learn more about OneDrive for Business through the Microsoft Learning Center here!

Related Services

 

Teams logo

Teams

 

Outlook logo

 Outlook

 

box logo

 BuckeyeBox

Invalid file names and file types

Information about the restrictions and limitations that apply to file names and file types when syncing with MicrosoftOneDrive for home​​​​, OneDrive for work or school​​​​​ or SharePoint in Microsoft 365. Microsoft Invalid File Names

 

Limits

Storage limit of 5TB. Full details of limits can be seen in the following Microsoft Article SharePoint Online limits. Please note that OneDrive for Business is based off of SharePoint Online.

There is a limit to the total number of files and folders you can have within your OneDrive for Business account of 30 million.  While that is a large amount there are impacts to search, viewing and OneDrive syncing to be aware of, please see the article referenced above for details

Restrictions and limitations when you sync files and folders

There are some restrictions and limitations when using the OneDrive Sync Client. These can be seen in the following Microsoft Article Restrictions and limitations when you sync files and folders. Please note that OneDrive for Business is based off of SharePoint Online.

 Shared Library naming

A shared library is based upon a Team. When a Team is created a Shared Library is created for all Team members. If a Team or Channel name changes, the name of the corresponding Shared Library in OneDrive for Business will NOT change. This is a known limitation of the service. If Microsoft changes this we will update you here.

Troubleshoot with OneDrive

If you have any trouble accessing or using Microsoft OneDrive for Business, please contact the IT Service Desk 24/7 at 614-688-4357 (HELP), Self Service, or servicedesk@osu.edu.

Ohio State Institutional Data Policy

  • Office 365 is for academic and personal use only.
  • Students may not place sensitive data in any Office 365 online product, including OneDrive.
  • Ohio State employees must be aware of what type of data that is being placed into OneDrive.
  • For more information about Institutional Data, visit https://ocio.osu.edu/policy/policies/idp.

Ohio State Computing Policy

Access to Ohio State computing and internet resources must be used in a responsible manner.  A link to the Ohio State Policy on Responsible Use of University Computing Resources can be found at my.osu.edu.