Microsoft 365 Copilot Full License

Microsoft has released several versions of Microsoft 365 Copilot. Two versions are available at the Ohio State University:  

• Microsoft 365 Copilot Chat is provided by the university to all faculty, staff and students at Ohio State. In addition to information provided in the ARC, you can learn more about its capabilities on Microsoft’s site.
• Copilot Full License is available for an additional licensing fee to faculty and staff at the university. This is at an extra cost to your college\department, and it will need to be acquired, approved and ordered through your department. The additional licensing allows Microsoft 365 Copilot to access your applications, combining the power of large language models (LLMs) with your data – all in the flow of work – to turn your words into one of the most powerful productivity tools on the planet. 

Getting Your License 

There is a process in place for areas to purchase licenses for users or a group of users. It is complicated by licensing constraints, as Microsoft's preference for institution-wide agreements limits our flexibility for small group or individual license purchases. This article give you step-by-step instructions to complete this process.

If you purchase Microsoft 365 Copilot Full License, you’ll soon begin to see the Copilot experience across your Microsoft 365 apps like Word, Excel, Outlook, and Teams after your license has been acquired and pushed to your account. The Copilot icons and features will appear anywhere from within a few minutes to within a few hours. To speed things up, we recommend restarting your apps and signing out and back in if needed. Full access to your Microsoft 365 data—such as files, emails, and chats—through Copilot’s intelligent prompts may take a little longer to fully propagate, typically within 24 hours. This ensures Copilot can securely access the content you already have permission to view. If you don’t see Copilot right away, don’t worry—it’s on the way!

Renewing Your License

Once a license has been purchased, you will not need to submit a new purchase order (PO) in Workday when your license comes up for renewal. When the Microsoft Agreement year ends, typically in the April/May timeframe, renewal notices will be sent to the individuals who submitted the original POs. At that time, they’ll be asked whether they would like to renew their license(s) for the upcoming year. A new PO is NOT required in Workday for these renewals—renewals will be processed using the existing PO unless changes are needed.

Using Microsoft 365 Copilot Full License

Because Microsoft 365 Copilot Full Licenses have access to your applications and data, you can use two built-in agents for this version of Copilot —Researcher and Analyst. They are designed to extend the value of Copilot by supporting more advanced tasks. Researcher acts like a research assistant, designed to support complex, multi-step projects. Analyst functions more like a data scientist, using chain-of-thought reasoning to explore and analyze data. Both agents are pre-pinned in the Microsoft 365 Copilot app and allow up to 25 combined queries per month.  

Here are a few links you can visit to learn more about using your Microsoft 365 Copilot Full License: 

• Take a look at  Copilot Wave 2. Visit the Microsoft 365 Copilot Community Blog for the latest news, live events, and discussions on Microsoft 365 Copilot.
• Join Club Copilot and be on the forefront of all new things Copilot!
• Learn more about the possible interactions at Copilot in your favorite Microsoft apps on Microsoft's website.